The best fuel jobber software is the one that handles your daily back office without making you fight it. This guide covers what to look for, the main kinds of vendors, and the questions to ask before you buy. We build one of these systems, called FastDragon, so we say that up front and keep this guide fair.
What fuel jobber software is for
Fuel jobber software, also called back office software for wholesale fuel, runs the business side of a jobber. It turns each load into an invoice, tracks fuel tax, manages allocation, checks supplier settlements, and keeps the books. The right system fits how you actually run, whether that is pure wholesale, commissioned-agent stations, company-owned stores, or a mix. New to the trade? Start with what is a fuel jobber.
The features that matter
Focus your search on the pieces that carry the daily work:
- BOL to invoice in one entry. The load you receive should flow to a customer invoice with no re-typing. Ask to see it on real data.
- Fuel tax handling. Federal, state, and IFTA where it applies, figured per gallon and filing-ready. See motor fuel excise tax explained.
- Allocation tools. A way to ration supply on your rules when a terminal limits you. See what is fuel allocation.
- Supplier settlement. A check that the supplier billed you for what you actually got.
- Inventory at the tank level. Gallons in and out by product and by site.
- Reporting an owner reads. A clear monthly profit and loss, plus the drill-downs behind it.
- Pricing controls. Rack-based pricing with your markups and freight built in.
The kinds of vendors
The market sorts into three groups:
- Acquired systems. Jobber platforms that other software companies have bought, such as Petro Data, sold since 1985. AIMS bought Petro Data in April 2026 and says its software is no longer available for purchase. PDI bought FuelSmart, FireStream, DM2 and FACTOR in 2017 and 2018. If yours was bought by PDI, see alternatives to PDI.
- Jobber platforms. Back offices built for fuel jobbers and distributors: FastDragon, ADD Systems, and AIMS.
- Enterprise suites. Large platforms like PDI, which sells wholesale, logistics, store and payment software as one suite, priced by quote.
Where you fit depends on your size, your account mix, and your budget. A 3-truck jobber and a 200-site operator should be shopping in different groups. DTN is a different kind of vendor: it sells rack price data and supplier files that a back office can import.
Questions to ask in a demo
Bring the same questions to every vendor so you can compare fairly:
- Show me a bill of lading turn into an invoice on real data, in one entry.
- How do you handle federal, state, and IFTA fuel tax, and can you produce a filing-ready report?
- How does allocation work when I am short on supply?
- Is settlement reconciliation built in, or a separate step?
- What is the all-in cost: license, setup, support, and per-site fees?
- Who answers the phone at month-end when something breaks?
- How long does setup take, and who moves my data?
A good vendor will show you, on your own numbers, and not just tell you.
What it costs
Most jobber software is quote-only, which makes it hard to compare. We wrote a full guide with real bands in how much does fuel software cost.
Where FastDragon fits
FastDragon is built for jobbers, petroleum marketers, wholesalers, and station owners from one site to dozens, up to about 100 million gallons a year. It is modular, so you switch on only the pieces you run and pay for those. Packages are sized from a single site to a multi-state operation, and we will tell you the band you land in before you spend an hour on a call.
Related guides
Two sibling searches land on different work. Fuel resale software follows one gallon out three different doors and costs each one to four decimals. Fuel management solutions sorts out the three unrelated products sold under that phrase, so you buy in the right row.
Jobbers with their own trucks should read the fuel delivery software guide next. FastDragon runs those trucks on Hauling, and Tank Wagon keeps the fuel on each truck as inventory, for commercial routes, wet hose fleets and home heating oil.
Questions people ask
What is the best fuel jobber software?
For jobbers from one site to dozens, the platforms worth a demo in 2026 are FastDragon, ADD Systems, and AIMS. Large multi-site operators also look at PDI, which is priced by quote. DTN sells rack price data that a back office can import. Judge each on how little re-typing it takes to turn a BOL into an invoice and whether you can file taxes straight from its reports.
How long does it take to switch fuel jobber software?
Implementations commonly run a few weeks to a few months for a small jobber, driven mostly by data conversion: customers, tax setups for each state, open receivables, and price formulas. Ask each vendor whether their staff or your office does the conversion, and get the answer in writing.
Why is fuel software priced by quote?
Cost scales with sites, trucks, states, and modules rather than seats, so most vendors price each deal. That makes comparison hard. Pin every vendor to one written first-year total that includes migration and training, then compare totals instead of license fees.
Can fuel jobber software replace QuickBooks?
Some platforms carry a full general ledger and can. Others post summary entries to QuickBooks and leave the books there. Ask which model a vendor uses, because it decides whether your accountant works in one system or two and how month-end close runs.
See package sizes and get your number
Sources
Read October 25, 2026, on each company's own site and in its press releases: AIMS press release on Petro Data, April 1, 2026, AIMS on Petro Data, AIMS COMPAS Commander, ADD Systems, PDI petroleum wholesale, PDI logistics, PDI acquires Pinnacle's ERP assets, PDI acquires FireStream, PDI acquires DM2, PDI acquires FACTOR, PDI customer support, which lists FuelSmart under Pinnacle, DTN FastRacks, DTN fuel buyer products.