Ask what fuel software costs and you will hear the same answer from almost every vendor: "contact us for a quote." Most pricing in wholesale fuel and convenience store software is quote-only, which makes options genuinely hard to compare. This guide pulls together what fuel jobber software and c-store software actually cost in 2026, the numbers that rarely make it onto a website, and the line items that turn a tidy monthly fee into a six-figure year.
Why fuel software pricing is so hard to find
Two things keep prices off the page. First, these are complex accounts. A fuel jobber supplying dealers and running commissioned-agent stations is not a one-size purchase, so vendors tend to scope each deal by hand and quote it individually. Second, quote-only pricing is the norm in this industry, a holdover from long, consultative sales cycles.
Either way, comparing two products usually means booking two demos first. To save you some of that legwork, here are the real bands, drawn from published rate cards, review-site listings, and the vendors that do publish a figure.
What convenience store (c-store) software costs in 2026
Retail back-office software for convenience stores is the one corner of this market with somewhat public pricing. It splits into three tiers.
| Tier | What it is | Typical price |
|---|---|---|
| Entry POS & back office | Single-store registers and basic reporting | $59 to $69 / mo |
| Mid-market back office | Multi-store pricebook, inventory, fuel reconciliation | From $269 / mo, one-year minimum |
| Enterprise retail | Large-chain platforms with full integration | $400 to $1,500+ per store / mo |
Petrosoft's CStoreOffice, the volume leader in c-store back office, lists a starting price of about $269 per month with a one-year commitment, per its Capterra and ITQlick listings. Budget tools such as PDI CStore Essentials, IT Retail, and KORONA POS sit around $59 to $69 per month. The trade-off at that price is depth: the entry tier is usually less heavier than a serious operator needs, and it can become a bottleneck as you add stores. At the top, enterprise convenience platforms run several hundred to well over a thousand dollars per store per month once you load the modules an operator actually needs.
A name worth knowing in this space is Series2K, a well-regarded convenience store back-office platform with deep retail and foodservice features. Its home turf is the c-store side, and it reaches into wholesale jobber work as well. If your operation leans heavily retail, it is a solid option to put on your list.
What wholesale jobber software costs
This is the part that is almost never quoted publicly. Wholesale fuel distribution software, the system that handles rack pricing, BOL-to-invoice, fuel tax, allocation, and agent settlements, is almost always custom-quoted. The market sorts into three tiers, and only the bottom one prints a number.
- Legacy perpetual licenses. The old-school small-jobber boxes still sell perpetual licenses in the low five figures up front for a base system. Cheap to buy, dated to run.
- Modern SaaS jobber platforms. Purpose-built tools such as FastDragon are where a mid-size jobber should be shopping. None publish prices, but they can land in the low to mid five figures per year depending on modules and seats.
- Enterprise wholesale ERP. PDI Enterprise and iRely are six-figure-per-year territory plus heavy implementation, sold on multi-year contracts.
One more thing worth knowing if you run an older platform: several independent jobber systems, including DM2, FACTOR, Pinnacle FuelSmart, and FireStream, have been acquired by PDI in recent years. If you are on one of those, it is worth asking about the long-term roadmap so a future migration does not catch you off guard.
What to factor in beyond the monthly fee
The monthly rate is only part of the picture. Three things are worth asking about up front:
- Implementation. Onboarding and data migration commonly run from $500 to well over $10,000 per site, and it lands in year one.
- What the base fee includes. Ask which pieces are bundled. Inventory, reporting, loyalty, and tax filing are often priced as add-ons, so the real monthly can sit above the headline number.
- Contract length. Enterprise deals often come with multi-year terms and early-termination fees, so it helps to know what you are committing to before you sign.
Where FastDragon fits
FastDragon is fuel software for wholesale fuel jobbers, convenience store owners, and operators who run both. We do not publish a rate card, for the reason this whole article keeps running into: there is no single number that is honest for both a one-store owner and a multi-state jobber with four sets of books. What we will do is tell you which band you land in before you spend an hour on a call.
| Package | Who it is for |
|---|---|
| Single store | One convenience store, or a commissioned agent running one location. The lightest thing we make. |
| Little FastDragon | A single site or a small book of business. Wholesale, agent-run stations, or a store you own. |
| FastDragon | The growing jobber or multi-store operator. Several dealers, a handful of stations or stores, more than one filing state, and the books to go with it. |
| Big Dragon | Multi-entity, multi-state, high volume. Every module. Over 500 locations runs under our Big Dragon program. |
Seven things move the number and nothing else does: how many dealers and retailers you supply, how many commissioned-agent stations you run, how many stores you own, how many states you file motor fuel tax in, how many companies you keep separate books for, whether we keep those books, and which modules you switch on. There is no seat count that creeps and no volume tier that reprices you after a good year.
How to price your own setup
Work through the checklist earlier in this article for whichever vendors you are weighing, then send us what you run. A few lines is enough: how many dealers, how many commissioned-agent stations, how many stores you own, how many states, how many sets of books. We come back with the monthly, the one-time onboarding, and what is in each, and that number is fixed before you sign anything.
See FastDragon package sizes and get your number →
Questions buyers ask
Is there free software for fuel jobbers?
No vendor offers a true free tier for wholesale fuel work. The de facto free option is spreadsheets, and that is what many small jobbers run until volume makes the errors expensive. A few POS providers have low-cost entry plans for a single store, but nothing free covers BOL processing, motor fuel tax, or dealer billing.
Can QuickBooks run a fuel jobber business?
It can hold the general ledger, but it has no concept of a BOL, rack pricing, terminal splits, or motor fuel tax schedules. Jobbers who try usually end up rebuilding those pieces in spreadsheets that feed QuickBooks by hand, and that manual layer is where billing errors and missed tax filings creep in.
How long does fuel software implementation take?
A single-store back office can be live within days to a few weeks. A wholesale jobber platform with data migration, tax setup, and dealer accounts generally takes weeks to a few months, and enterprise ERP rollouts can run six months or longer. Ask for a written timeline before signing, because implementation effort varies more than the license fee does.
Can you negotiate fuel software pricing?
Usually, yes. Quote-only vendors expect it, and the most movable items are the one-time implementation fee, training hours, and the per-site rate at volume. Longer contract terms are the common trade for a lower monthly, so weigh a discount against being locked in if the product disappoints.
Sources: pricing bands compiled from Capterra, ITQlick, and PDI Technologies. Figures are public list and review-site estimates as of June 2026 and will vary by operation.