How much does fuel software cost? 2026 prices for back-office and fuel pricing software
Ask what fuel software costs and you will hear the same answer from almost every vendor: "contact us for a quote." Most pricing in wholesale fuel and convenience store software is quote-only, which makes options hard to compare. This guide pulls together what fuel jobber software and c-store software actually cost in 2026, the numbers that rarely make it onto a website, and the line items that turn a tidy monthly fee into a six-figure year. It also covers fuel pricing software, the tools that set street prices and build each customer's daily price.
Why fuel software pricing is so hard to find
Two things keep prices off the page. First, these are complex accounts. A fuel jobber supplying dealers and running commissioned-agent stations is not a one-size purchase, so vendors tend to scope each deal by hand and quote it individually. Second, quote-only pricing is the norm in this industry, a holdover from long, consultative sales cycles.
Either way, comparing two products usually means booking two demos first. To save you some of that legwork, here are the real bands, drawn from published rate cards, review-site listings, and the vendors that do publish a figure.
What convenience store (c-store) software costs in 2026
Retail back-office software for convenience stores is the one corner of this market with somewhat public pricing. It splits into three tiers.
| Tier | What it is | Typical price |
|---|---|---|
| Entry POS & back office | Single-store registers and basic reporting | From $49 / mo |
| Mid-market back office | Multi-store pricebook, inventory, fuel reconciliation | By quote |
| Enterprise retail | Large-chain platforms with full integration | By quote |
Entry-level POS tools publish plans from about $49 to $59 a month. Check what each plan includes before you set it beside a multi-store back office. For Petrosoft's CStoreOffice, which Petrosoft says runs in more than 5,000 store locations, ask Petrosoft for a quote. Enterprise convenience platforms are priced by quote as well.
A name worth knowing in this space is Series2K, a well-regarded convenience store back-office platform with deep retail and foodservice features. Its home turf is the c-store side, and it reaches into wholesale jobber work as well. If your operation leans heavily retail, it is a solid option to put on your list.
What wholesale jobber software costs
This is the part that is almost never quoted publicly. Wholesale fuel distribution software, the system that handles rack pricing, BOL-to-invoice, fuel tax, allocation, and agent settlements, is almost always custom-quoted. The market sorts into three tiers.
- Older small-jobber systems. Long-running packages installed on a PC in the office.
- Modern SaaS jobber platforms. Purpose-built tools such as FastDragon, sold by the module. None publish prices, but they can land in the low to mid five figures per year depending on modules and seats.
- Enterprise wholesale ERP. PDI Enterprise and iRely, priced by quote.
One more thing worth knowing if you run an older platform: several independent jobber systems, including DM2, FACTOR, Pinnacle FuelSmart, and FireStream, were acquired by PDI in 2017 and 2018. If you are on one of those, ask PDI in writing about the support plan for your product.
What fuel pricing software costs
Fuel pricing software sets the price your customer pays. Retail tools set the street price, the price on the sign and the pump, at each site. They read competitor prices from a survey, meaning someone drives the market and writes down rival prices, or from a data feed. Then they recommend a price under your rules and send it to the register. Jobber tools build each customer's daily price from the rack price, the posted wholesale price at the terminal where trucks load, plus freight, taxes and margin.
| Tool | What it does | How it is sold |
|---|---|---|
| Retail pricing tools, such as PDI Fuel Pricing | Set each site's street price from competitor prices and your rules | By quote |
| Jobber pricing tools, such as PDI Fuel Pricing B2B | Build each customer's price from rack, contract formula and margin | By quote |
| Rack price data | Daily rack prices by terminal and supplier | A subscription, quoted by the products, rack cities and users you take |
| FastDragon | Rack plus markup and freight on every sales invoice | FastDragon quotes to your operation |
The established pricing tools sell by quote. Ask each vendor to put the setup fee, the monthly, and the cost of each added site, terminal or user in writing.
Worked example. A jobber prices 200 customers every day. The costs to weigh:
- Rack data. A rack price subscription for the terminals the jobber lifts from, quoted by product, rack city and number of users.
- The pricing tool. Quote-only across the market, so get each quote in writing.
- Desk time. If one person spends three hours a day building customer prices by hand, that is about 750 hours a year over 250 working days. A tool that cuts the job to 30 minutes a day gives back about 625 of those hours.
Set each quote against the hours it would save your own pricing desk.
FastDragon keeps customer pricing inside the back office. It holds rack prices by terminal, product and date, entered or imported. Each customer location carries its own terms: markup method, freight and rack visibility. Rack plus markup goes onto every sales invoice, with freight from a matrix by terminal, hauler and customer. Purchase taxes carry through from the purchase to the sale, and the margin shows the moment a purchase meets a sale. FastDragon quotes to your operation.
What to factor in beyond the monthly fee
The monthly rate is only part of the picture. Three things are worth asking about up front:
- Implementation. Onboarding and data migration commonly run from $500 to well over $10,000 per site, and it lands in year one.
- What the base fee includes. Ask which pieces are bundled. Inventory, reporting, loyalty, and tax filing are often priced as add-ons, so the real monthly can sit above the headline number.
- Contract length. Enterprise deals often come with multi-year terms and early-termination fees, so it helps to know what you are committing to before you sign.
Where FastDragon fits
FastDragon is fuel software for wholesale fuel jobbers, convenience store owners, and operators who run both. We do not publish a rate card, for the reason this whole article keeps running into: there is no single number that is honest for both a one-store owner and a multi-state jobber with four sets of books. What we will do is tell you which band you land in before you spend an hour on a call.
| Package | Who it is for |
|---|---|
| Single store | One convenience store, or a commissioned agent running one location. The lightest thing we make. |
| Little FastDragon | A single site or a small book of business. Wholesale, agent-run stations, or a store you own. |
| FastDragon | The growing jobber or multi-store operator. Several dealers, a handful of stations or stores, more than one filing state, and the books to go with it. |
| Big Dragon | Multi-entity, multi-state, high volume. Every module. Over 500 locations runs under our Big Dragon program. |
Seven things move the number and nothing else does: how many dealers and retailers you supply, how many commissioned-agent stations you run, how many stores you own, how many states you file motor fuel tax in, how many companies you keep separate books for, whether we keep those books, and which modules you switch on. There is no seat count that creeps and no volume tier that reprices you after a good year.
How to price your own setup
Work through the checklist earlier in this article for whichever vendors you are weighing, then send us what you run. A few lines is enough: how many dealers, how many commissioned-agent stations, how many stores you own, how many states, how many sets of books. We come back with the monthly and what is in it, and that number is fixed before you sign anything.
See FastDragon package sizes and get your number
Questions buyers ask
How much does fuel pricing software cost?
The established products sell by quote: the retail tools that set each site's street price, and the jobber tools that build each customer's daily price from the rack. Rack price data is a separate subscription, quoted by the products, rack cities and users you take. Set each quote against the desk time it saves: three hours a day of hand pricing is about 750 hours a year.
Is there free software for fuel jobbers?
No vendor offers a true free tier for wholesale fuel work. The de facto free option is spreadsheets, and that is what many small jobbers run until volume makes the errors expensive. A few POS providers have low-cost entry plans for a single store, but nothing free covers BOL processing, motor fuel tax, or dealer billing.
Can QuickBooks run a fuel jobber business?
It can hold the general ledger, but it has no built-in handling for BOLs, rack pricing, terminal splits, or motor fuel tax schedules. Jobbers who try usually end up rebuilding those pieces in spreadsheets that feed QuickBooks by hand, and that manual layer is where billing errors and missed tax filings creep in.
How long does fuel software implementation take?
A single-store back office can be live within days to a few weeks. A wholesale jobber platform with data migration, tax setup, and dealer accounts generally takes weeks to a few months, and enterprise ERP rollouts can run six months or longer. Ask for a written timeline before signing, because implementation effort varies more than the license fee does.
Can you negotiate fuel software pricing?
Usually, yes. Quote-only vendors expect it, and the most movable items are the one-time implementation fee, training hours, and the per-site rate at volume. Longer contract terms are the common trade for a lower monthly, so weigh a discount against being locked in if the product disappoints.
Sources: IT Retail pricing, KORONA POS pricing, Petrosoft and Series2K solutions, read October 25, 2026. Figures are public list prices and will vary by operation. PDI acquisitions: Pinnacle, FireStream, DM2 and FACTOR, with product names from PDI customer support. PDI products: PDI petroleum wholesale, PDI Fuel Pricing and PDI Fuel Pricing B2B. The 200-customer jobber is a worked example.