Commissioned agents & consignment
Settle every agent station before the coffee goes cold.
You own the fuel. The agent sells it and keeps the store. That arrangement is a settlement every single day, at every single site, and it is where the spreadsheet usually lives. FastDragon runs it instead.
Commissioned agents · consignment
Daily reconciliation
$30,854
Fuel sales
$23,769
Card receipts
$625
Rent + commission
$7,178
Net due
By station
Three agents draft to you. One is owed money back, and the entry says so.
Illustrative screen. Sample figures, never a real customer.
Consignment is a daily close, not a monthly one.
Every station, every day, has fuel money the agent collected, card money that came straight to you, rent going one way and commission going the other. Miss a day and it compounds.
- A workbook per station, and one person who understands it
- Card receipts and pump sales that never quite meet
- A settlement everybody agreed to and nobody signed
From pump reading to posted entry.
The same three steps for one station or for fifty.
Four figures, one answer, every day.
The agent collected fuel money for you. The card receipts already came to you directly. Add the day’s rent, take off the day’s commission, and what is left is the draft. FastDragon does that for every station, every day, and tells you which way the money goes.
- Fuel sales, card receipts, daily rent, and commission in one figure
- Autodraft when the agent owes you, push payment when you owe them
- A negative day reads as a negative day, not as a blank
- Open an old day and it uses the terms that were in force then
Commissioned agent · daily settlement
Junction 9 Station
Net due · agent owes
Scheduled for autodraft
$4,936.00
Balanced journal entry posted to the books
A settlement somebody put their name to.
Fuel sales break out by grade, with gallons, dollars, and the average price you actually got. When the day looks right, it gets signed. If a figure moves afterwards, the signature reads stale until somebody looks again.
- Sales by grade with gallons, dollars, and average price per gallon
- A named sign-off against the figure that was signed
- Later edits mark the signature stale, whatever changed them
- Full history of who signed what and when
Harbor Mart #4 · 15 May
Settlement detail
Fuel sales by grade
Signed by C. Reyes
15 May, 4:12pm · net signed $3,413.45
Change a figure after sign-off and the signature reads “stale” until somebody looks again.
The day lands in the ledger, in balance.
Posting the day writes fuel revenue, rent, the commission expense, the card clearing, the agent receivable, and the inventory relief in one balanced entry. Correct the day and post again, and it replaces the entry instead of stacking a second one.
- One balanced journal entry per station per day
- Fuel inventory relieved at cost, with the over and short carried
- Re-posting replaces, so a correction never doubles up
- The books read from the same figures the settlement did
Daily reconciliation · 15 May
The entry it posted
Harbor Mart #4
Post it again after a correction and it replaces the old entry rather than stacking a second one.
The whole agent relationship, in one place.
The spreadsheet retires.
- Daily fuel sales and card receipt entry, per station
- Settlement across fuel, cards, rent, and commission in one figure
- Commission terms by station, flat daily or per gallon, dated
- Autodraft one way and push payment the other
- Named sign-off, with stale detection when figures move
- A balanced journal entry per station per day
- Per station monthly summaries and profitability
- The agent’s own store back office as an add-on, through TurboTurtle
1 day
is the settlement period, and it closes daily
4
figures decide who drafts whom
1
balanced entry per station per day
50+
stations run the same way as one
The rest of the platform.
Each one stands alone. Run several and they share a login, a customer list, and a ledger.
Fuel Jobber
Buying, rack pricing, allocation, demand, dispatch, and dealer billing.
Take a look Convenience storesTurboTurtle C-store
Pricebook, inventory, shrink, scan-data rebates, and fuel reconciliation.
Take a look By the bookCompliance
A calendar per site, two tank leak tests a day, inspections on a phone, proof filed.
Take a look The booksFinancials
A real general ledger, aging on your own terms, bank rec, and a close that checks itself.
Take a look PropertyReal estate
Leases, rent roll, recurring rent, deposits, and profit by property.
Take a look Multi-entity & multi-stateMulti-entity
Corporate, division and location in one tree, with the state schedules built from it.
Take a lookBring your worst settlement day.
Book a walkthrough and bring a day that argued with you. We will run it on the call and show you where the two sides stopped agreeing.