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Commissioned agents & consignment

Settle every agent station, every day.

You own the fuel. The agent sells it and keeps the store. That is a settlement at every site, every day. FastDragon runs it.

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Dashboard

The Retail dashboard

The problem

Consignment closes daily.

Fuel money the agent collected, card money that came straight to you, rent one way, commission the other. Every station, every day.

  • A workbook per station, and one person who understands it
  • Card receipts and pump sales that never quite meet
  • A settlement everybody agreed to and nobody signed
Commissioned agents & consignment

From pump reading to posted entry.

The same three steps for one station or for fifty.

The daily settlement

Four figures, one answer, every day.

The agent collected fuel money for you. The card receipts already came to you directly. Add the day’s rent, take off the day’s commission, and what is left is the draft. FastDragon does that for every station, every day, and tells you which way the money goes.

  • Fuel sales, card receipts, daily rent, and commission in one figure
  • Autodraft when the agent owes you, push payment when you owe them
  • A negative day shows as negative
  • Open an old day and it uses the terms that were in force then
Sign-off

Signed off, by name.

Fuel sales break out by grade, with gallons, dollars, and the average price you actually got. When the day looks right, it gets signed. If a figure moves afterwards, the signature reads stale until somebody looks again.

  • Sales by grade with gallons, dollars, and average price per gallon
  • A named sign-off against the figure that was signed
  • Later edits mark the signature stale, whatever changed them
  • Full history of who signed what and when
Into the books

One balanced entry, per station, per day.

Posting the day writes fuel revenue, rent, the commission expense, the card clearing, the agent receivable, and the inventory relief in one balanced entry. Correct the day and post again, and it replaces the entry.

  • One balanced journal entry per station per day
  • Fuel inventory relieved at cost, with the over and short carried
  • Re-posting replaces, so a correction never doubles up
  • The books read from the same figures the settlement did
What you get

The whole agent relationship, in one place.

One figure a day, per station, posted in balance.

  • Daily fuel sales and card receipt entry, per station
  • Settlement across fuel, cards, rent, and commission in one figure
  • Commission terms by station, flat daily or per gallon, dated
  • Autodraft one way and push payment the other
  • Named sign-off, with stale detection when figures move
  • A balanced journal entry per station per day
  • Per station monthly summaries and profitability
  • The agent’s own store back office as an add-on, through TurboTurtle

1 day

settlement period

4

figures decide who drafts whom

1

balanced entry per station per day

50+

stations run the same way as one

Inside the platform

The rest of the platform.

Each stands alone. Run several and they share a login, a customer list and a ledger.

Petroleum marketers

Fuel Jobber

Buying, rack pricing, allocation, demand, dispatch, and dealer billing.

Take a look Convenience stores

FastDragon C-store

Pricebook, inventory, shrink, scan-data rebates, and fuel reconciliation.

Take a look By the book

Compliance

A calendar per site, the tank over and short checked daily, inspections on a phone, proof filed.

Take a look The books

Financials

A real general ledger, aging on your own terms, bank rec, and a close that checks itself.

Take a look Property

Real estate

Leases, rent roll, recurring rent, deposits, and profit by property.

Take a look Multi-entity & multi-state

Multi-entity

Corporate, division and location in one tree, with the state schedules built from it.

Take a look
Related reading

More on this

What is a commissioned agent, and how the arrangement actually worksDealer, agent, or consignment: which one are you runningDealer margins explained, in the terms you negotiate them

Bring your worst settlement day.

Book a walkthrough and bring a day that would not balance. We run it on the call and show you where the two sides part.

Schedule a Demo See the products