Financials
Your books are not an afterthought.
FastDragon is the general ledger, not an export to one. Every invoice, settlement, check, and reconciliation posts a balanced entry, and the financial statements read from that same ledger. QuickBooks stays available as an outbound convenience if you want it.
Financials · Jan–May 2026
Profit & loss
Profit and loss
Anything typed in by a person sits in its own column, so it never hides inside the trading result.
Illustrative screen. Sample figures, never a real customer.
Two systems, two answers.
The fuel software knows the gallons. The accounting package knows the money. Somebody in the middle spends every month making the two agree, and nobody is quite sure which one is right.
- Fuel figures rekeyed into a second system, monthly
- Statements that cannot be traced back to the load they came from
- A close that takes two weeks and finishes on trust
From the invoice to the closed month.
Receivables, banking, and the close, all reading the one ledger.
Know who owes you before you pick up the phone.
Open fuel and non-fuel documents aged on each customer’s own terms, so a Net 45 account is not chased on day 31. Credits and unapplied payments are listed where you can see them, rather than netted quietly into the total.
- Aged on the customer’s payment terms, not on invoice date
- Fuel and non-fuel documents in one aging
- Open credits and unapplied payments listed separately
- Click a row and land on the document itself
Financials · as of 21 May
Who owes you
Not due
$214,880
1–30
$88,420
31–60
$22,580
61–90
$9,140
90+
$18,900
Oldest first
Aged on each customer’s own terms, so Net 45 is not chased on day 31.
Match the bank, to the penny.
Reconcile the statement against the ledger, with outstanding checks and deposits in transit carried where they belong. The difference has to reach zero before anything moves on.
- Statement against ledger, with a difference that must reach zero
- Outstanding checks and deposits in transit carried properly
- Card batches, deposits, and fees tied back to the station
- Money stored as whole cents, so rounding never accumulates
Operating account · May 2026
Bank reconciliation
$412,880
Statement
$403,560
Book balance
$27,560
Not yet cleared
$0.00
Difference
Not yet cleared
The difference has to reach zero. Nothing here can be closed while it does not.
A close that checks itself.
The month-end checklist looks at your live data and tells you what is not ready: loads still unallocated, settlements unsigned, bills past due. Then two gates. Finalize locks the invoices. Close seals the period.
- Automatic checks counted from your data, with a link to the fix
- Override a red check and it asks why, then keeps the note
- Two gates: finalize locks invoices, close seals the period
- Step back one gate at a time when a correction is needed
Financials · workflows
Month-end close
April
Closed
May
Finalized
June
Open
Override a red check and it asks why, then keeps the note with the sign-off.
A full set of books, built in.
One source of truth, and it is yours.
- A real general ledger and chart of accounts, built for fuel
- Double-entry posting from invoices, settlements, checks, and receipts
- A GL account snapshot on every line, frozen against later changes
- AR and AP aging on each customer’s and vendor’s own terms
- Bank reconciliation, card settlement, and deposit tracking
- Two-gate period locking, then a sealed period
- Profit and loss, balance sheet, and trial balance from the same ledger
- Manual adjustments shown in their own column, never blended in
- Multiple entities, each with its own tax ID and its own statements
- Scheduled reports sent to the people who need them
2
gates between an open month and a sealed one
100%
of postings balanced and traceable to a document
1
ledger behind every statement you run
0
rekeying between the fuel work and the books
The rest of the platform.
Each one stands alone. Run several and they share a login, a customer list, and a ledger.
Fuel Jobber
Buying, rack pricing, allocation, demand, dispatch, and dealer billing.
Take a look Fuel consignmentCommissioned agents
Fuel sales, card receipts, rent, and commission settled daily and posted in balance.
Take a look Convenience storesTurboTurtle C-store
Pricebook, inventory, shrink, scan-data rebates, and fuel reconciliation.
Take a look By the bookCompliance
A calendar per site, two tank leak tests a day, inspections on a phone, proof filed.
Take a look PropertyReal estate
Leases, rent roll, recurring rent, deposits, and profit by property.
Take a look Multi-entity & multi-stateMulti-entity
Corporate, division and location in one tree, with the state schedules built from it.
Take a lookWant your books and your fuel in one place?
Book a walkthrough. Bring a month you have already closed elsewhere and we will show you the same month running on one ledger.