Financials
The general ledger, inside the fuel software.
Every invoice, settlement, check and reconciliation posts a balanced entry, and the financial statements read from that same ledger. QuickBooks stays available as an outbound export.
Accounting · Jan–May 2026
Profit & loss
Profit and loss
Anything typed in by a person sits in its own column, so it never hides inside the trading result.
The Accounting dashboard
Accounting
Accounting Dashboard
Open non-fuel bills
7
$14,320 · 2 due this week
Accounts on the chart
55
last posting today
Money in & out
Accounting spine
Accounting
Accounting Dashboard
Open non-fuel bills
7
$14,320 · 2 due this week
Accounts on the chart
55
last posting today
Money in & out
Accounting spine
Two systems, two answers.
The fuel software knows the gallons. The accounting package knows the money. Somebody spends every month making the two agree.
- Fuel figures rekeyed into a second system, monthly
- Statements that cannot be traced back to the load they came from
- A close that takes two weeks and finishes on trust
From the invoice to the closed month.
Receivables, banking, and the close, all reading the one ledger.
Know who owes you before you pick up the phone.
Open fuel and non-fuel documents aged on each customer’s own terms, so a Net 45 account is chased on day 46. Credits and unapplied payments each get their own line.
- Aged on the customer’s payment terms
- Fuel and non-fuel documents in one aging
- Open credits and unapplied payments listed separately
- Click a row and land on the document itself
Accounting · as of 21 May
Who owes you
Not due
$214,880
1–30
$88,420
31–60
$22,580
61–90
$9,140
90+
$18,900
Oldest first
Aged on each customer’s own terms, so Net 45 is not chased on day 31.
Match the bank, to the penny.
Reconcile the statement against the ledger, with outstanding checks and deposits in transit carried where they belong. The difference has to reach zero before anything moves on.
- Statement against ledger, with a difference that must reach zero
- Outstanding checks and deposits in transit carried properly
- Card batches, deposits, and fees tied back to the station
- Money stored as whole cents, so rounding never accumulates
Operating account · May 2026
Bank reconciliation
$412,880
Statement
$403,560
Book balance
$27,560
Not yet cleared
$0.00
Difference
Not yet cleared
The difference has to reach zero. Nothing here can be closed while it does not.
The checklist reads your live data.
The month-end checklist looks at your live data and tells you what is not ready: loads still unallocated, settlements unsigned, bills past due. Then two gates. Finalize locks the invoices. Close seals the period.
- Automatic checks counted from your data, with a link to the fix
- Override a red check and it asks why, then keeps the note
- Two gates: finalize locks invoices, close seals the period
- Step back one gate at a time when a correction is needed
Home · workflows
Month-end close
April
Closed
May
Finalized
June
Open
Override a red check and it asks why, then keeps the note with the sign-off.
A full set of books, built in.
One ledger behind the fuel work and the books.
- A real general ledger and chart of accounts, built for fuel
- Double-entry posting from invoices, settlements, checks, and receipts
- A GL account snapshot on every line, frozen against later changes
- AR and AP aging on each customer’s and vendor’s own terms
- Bank reconciliation, card settlement, and deposit tracking
- Two-gate period locking, then a sealed period
- Profit and loss, balance sheet, and trial balance from the same ledger
- Manual adjustments shown in their own column, never blended in
- Multiple entities, each with its own tax ID and its own statements
- Scheduled reports sent to the people who need them
2
gates between an open month and a sealed one
100%
of postings balanced and traceable to a document
1
ledger behind every statement you run
0
rekeying between the fuel work and the books
The rest of the platform.
Each stands alone. Run several and they share a login, a customer list and a ledger.
Fuel Jobber
Buying, rack pricing, allocation, demand, dispatch, and dealer billing.
Take a look Fuel consignmentCommissioned agents
Fuel sales, card receipts, rent, and commission settled daily and posted in balance.
Take a look Convenience storesFastDragon C-store
Pricebook, inventory, shrink, scan-data rebates, and fuel reconciliation.
Take a look By the bookCompliance
A calendar per site, the tank over and short checked daily, inspections on a phone, proof filed.
Take a look PropertyReal estate
Leases, rent roll, recurring rent, deposits, and profit by property.
Take a look Multi-entity & multi-stateMulti-entity
Corporate, division and location in one tree, with the state schedules built from it.
Take a lookWant your books and your fuel in one place?
Book a walkthrough. Bring a month you have already closed elsewhere and we will show you the same month running on one ledger.