Fleet card management software issues and controls the fuel cards a marketer gives its commercial fleet customers, setting limits on each card and recording every purchase by truck or driver.
A fleet customer runs many trucks and many drivers, and it wants its fuel on account with tight control over who buys what. Fleet card management is the system behind that. The operator issues cards, assigns each to a truck or a driver, and sets the rules: which products, how many gallons, what times, which sites.
The control is the point. A card can be limited to diesel only, capped at a tank’s worth of gallons, blocked outside working hours, or tied to a single vehicle, so a stolen or misused card cannot drain the account. Every swipe is recorded in detail, which truck, which driver, how much, where, so the fleet manager sees exactly where the fuel went.
Those records also feed the rest of the work. They build the customer’s invoice, supply the data for fuel tax reporting, and give the fleet a clean breakdown by vehicle. The cards run at cardlocks, the unattended commercial fuel islands, and often at retail sites too, so the same controlled account covers a truck wherever it fills.
In useA driver’s card is set to diesel only and capped at one fill a day, so when it turns up trying to buy gasoline at midnight the pump refuses it and the office sees the attempt the next morning.
See also Cardlock, Cardlock network, End user